Terms and Conditions Machu Picchu Trekking
Thank you very much for your choosing us. The Peruvian system of service and products sometimes differs to that in your country. We strongly suggest you read the following carefully:
Travel in Peru - Machu Picchu Trekking
Age, Fitness and Participation
Illness or Disability
Sending Your Personal Details for Booking
Making a Reservation (Deposit)
How to Make a Deposit
Payment of Final Balance
About the Briefing
Travel in Peru - Machu Picchu Trekking:
Machu Picchu Trekking - Cusco Native operates in regions where standards of accommodation, transport and services might not be those you would normally expect. However we strive, with all due care and skill, to provide the best services for our tourists. Traveling in Peru requires flexibility, patience, broad-mindedness, good humor and understanding that changes may be made without notice due to circumstances beyond our control (Force Majeure – see below) By booking any of our tours you agree to Machu Picchu Trekking - Cusco Native making necessary changes without liability.
This is any event that Machu Picchu Trekking - Cusco Native could not, even with all due care, foresee or avoid. This covers events such as war or threat, riot, civil strife, terrorist activity, industrial dispute, disease, disaster or adverse weather conditions, fire or all similar events beyond our control. In this case, Cusco Native not accept liability and reserves the right to change, postpone, or even cancel the trip (this is last option of course).
We as an agency strongly advise you to get travel insurance that covers accidents, medical expenses and emergency repatriation, including rescue and air ambulance. We also recommend that it covers cancellations and loss of luggage. Please forward a copy/policy number to our offices.
By booking any of our adventure trips (Inca Trail to Machu Picchu, Salkantay Trek to Machu Picchu, Ausangate trekking, Choquequirao Trekking, Lares trek to Machu Picchu, Inka Jungle Trek to Machu Picchu, etc.) you assume the risk associated with them, for these Machu Picchu Trekking - Cusco Native accepts no responsibility.
Age, Fitness and Participation:
All Passengers are expected to satisfy themselves prior to booking that they are fit and able to complete the itinerary of their choice. Persons over 60 years of age will be advised to obtain medical evidence of fitness to travel on the chosen itinerary. No unaccompanied minors (those under 18 years of age) can be accepted on tours operated by ourselves, however older teenagers may be considered provided they are accompanied by a parent or guardian who accepts full responsibility for them. We reserve the absolute right to decline a booking at our discretion. If, in the opinion of such person, the health or conduct of a passenger before or after departure appears likely to endanger the safety, comfort or happy progress of a tour, the passenger may be excluded from all or part of the tour. In case of illness we will make such arrangements as it deems fit and recover the costs thereof from the passenger.
Illness or Disability:
Anyone suffering from illness or disability or undergoing treatment for any physical or medical condition must declare the true nature of such condition at the time of booking and make arrangements for the provision of any medication and/or other treatment which may be required during the tour. Failure to make such disclosure will constitute a breach of these booking conditions and result in such persons being excluded from the tour in which case all monies paid will be forfeited.
In order to obtain this discount you must have a valid ISIC card. It is important you scan and e-mail this to us at the time of booking and that it is valid on the date you are booked on the Inca Trail/alternative trek (you will need to show the real ISIC card upon your arrival here in Cusco and in Machu Picchu).
Sending Your Personal Details for Booking:
Your passport number must be a valid one. Please advise us if you have or will change your passport after booking the tour (Inca Trail authorities are not very nice when checking passports at the control at Km 82). ISIC card (if applicable) must also be valid at the time of commencing your Inca trail.
Holiday or Election Increments: An increment of USD35:00 per person is applicable for all treks (regardless of group / private option / size of group) leaving during these holidays: Christmas (Dec 22nd, 23rd, 24th, 25th) New Year (Dec 29th, 30th, 31st, Jan 1st).
Making a Reservation (Deposit):
To secure a reservation of a tour package, it is necessary to make a payment of: 50% of TOTAL package cost. The balance will be paid upon arrival in Cusco.
4 Day Inca Trail Reservations:
A deposit of $200 without personal porter or $250 with personal porter per person is required.
2 Day Inca Trail Reservations:
A deposit of $200 per person is required.
Alternative Adventure treks:
$150.00 non-refundable deposit per person is paid for any of our Inca Trail treks.
How to Make a Deposit:
Note: All transaction fees are covered by the client and are not included in our tour prices.
(1) Transfer into a PERUVIAN BANKING ACCOUNT
You can directly transfer funds from your own banking account to our banking account. We include banking fees on our side into all full itineraries - the client is responsible for covering their bank charges to send funds.
Duration of Time to Receive Transfer: 1 - 3 days dependent on where you are sending from.
(2) Western Union Money Transfer Company
Another way to do your payment from abroad and avoid high bank charges or taxes is using WESTERN UNION, a global transfer service that has a large network of offices around the world. You can transfer funds online at Western Union's website We will send you details of what information to use upon your confirmation of the tour/trek.
Duration of Time to Receive Transfer: Almost instantaneous.
(3) Online VISA payment system on our homepage
If you use this method the system (VISA) will automatically add their 8% transaction fee to deposit total.
Duration of Time to Receive Transfer: 2 - 3 days
Send the money to: email@example.com
Please add 8% on total amount to cover the transaction fees.
Duration of Time to Receive Transfer: 4 - 6 days
Payment of Final Balance:
We require you to pay your final balance in our offices at least 48 hours prior to trek departure (please advise if you have any delays on arrival). You can pay your balance with cash in US dollars or Soles.
Cusco Native Travel Agency reserves the right to increase the tour cost to take into account the following items: government action, currency fluctuations, transportation costs (including the cost of fuel), food increases, airport charges and increase in scheduled air fares or any other increase that is beyond our control.
About the Briefing:
The night before your trek there will be a pre-trek briefing in our office at either 6.30pm or 7.30pm (exact time will be confirmed on your arrival or by email). Your duffle bag will be provided at this time if you have paid for an extra porter for your Inca Trail or if you are doing an alternative trek.
In the event of a cancellation on the Inca Trail we need to be informed in writing and please note that deposits are NON-REFUNDABLE. The institute that governs the trail does not give the agency any refund, therefore we are unable to refund the deposits. Besides from the Inca Trail, cancellation charges will be applied as shown below calculated from the day we receive written notification. In addition to the charges shown below cancellation charges apply to certain hotels, ie. No refund.
Our cancellation table is as follows:
|Days Prior to Start of Trek||Percentage Lost of Total Trek Price|
|29 to 22||60%|
|21 to 9||80%|
|8 to 0||100%|
Once final balance has been paid, we will not be able to refund your trek payment in the case of cancellations. There will, however, be parts of your trip that you are able to use (Machu Picchu entrance fee, train ticket, bus ticket).
In the event of partial cancellations, the remaining passenger may have to pay any remaining charges (e.g. single room supplements or double-occupancy).
VERY IMPORTANT (1) - Machu Picchu Trekking:
We strongly suggest staying at high altitude (above 3000 meters - in Cusco or another high altitude city) for 3 to 4 days (minimum) before undertaking the trip. This is in order to minimize the effects of possible altitude sickness. Also, you can help your body acclimatize by drinking plenty of liquids, adding a bit more sugar to your drinks, eating food rich in carbohydrates, avoiding cigarettes and alcohol and drinking coca (ancient traditional leaf) tea. Diamox can also be helpful - please ask your doctor about this.
VERY IMPORTANT (2) - Machu Picchu Trekking:
We recommend you arrive in Cusco 48 hours or more before trek departure as we may need to leave earlier than scheduled in case of strikes or other events out of our control (see Force Majeure above).